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Administrator and Book keeper

Strategic Arts Management - Other
Overview
Salary Not specified
Posting Date August 24, 2021
Closing Date September 6, 2021


Description
Administrator & Bookkeeper
Job Opportunity
Employer: Strategic Arts Management
Terms of Employment: Full time
Location: Blended - remote/work from home and on-site (COVID-dependant)
Contact: jobs@strategicarts.org | strategicarts.org
Closing Date: September 6, 2021, by 11:59 pm ADT
ABOUT SAM
SAM is a not-for-profit arts management service organization offering mentorship, management, administration, and other resources to artists and arts organizations in Nova Scotia at affordable, subsidized rates. We are seeking a recent graduate of one of Nova Scotia’s post secondary programs to join our team in the role of Administrator & Bookkeeper.


Responsibilities
ROLE & RESPONSIBILITIES
The Administrator portion of the work involves general administration for SAM and one of our clients (email, phone calls, filing, mail sending/retrieving); internal and external communications (website maintenance and updating, liaising with client board members and external audiences); promotions and publicity (press release writing and distribution, advertisement purchasing, media liaising); graphic design and simple video production (event posters, finalists video creation, presentations for events); confidential awards intake and management (data entry, online file management, distribution of hard-copy materials); event planning and management (venue booking, guest list coordination, preparation of event assets); funding and grant request writing (employment grants, sponsor package creation, donation campaign support); and other duties as may be assigned.
The Bookkeeper aspect of the position involves bookkeeping tasks for several of SAM’s clients. This includes but is not limited to: liaising with clients to develop reliable and mutually convenient methods of financial data exchange, general ledger entries, payroll, routine reporting, cheque preparation, and year-end reports. The Administrator & Bookkeeper also prepares a small activity summary as part of the staff report for the bi-monthly SAM Board of Directors meetings.

Skills
QUALIFICATIONS
The ideal person for this job is: flexible, a strong independent worker, able to manage multiple priorities, have good communication and relation-building skills, be detail oriented, computer literate, be able to maintain confidentiality and have an understanding of bookkeeping and accounting terms and of activities in the performing arts. The candidate should also be familiar with accounting software such as QuickBooks and/or Sage 50 (Simply Accounting), particularly the online versions and the Microsoft Office suite. Additionally, skills in Adobe Acrobat, InDesign, Premiere Pro and Audition would be considered an asset but are not required. We are prepared to do some training for this position.

Other Information
HOW TO APPLY SAM recognizes the value of diverse lived experiences, perspectives, and talents. We encourage individuals from all backgrounds and levels of education to apply. We will be prioritizing applications from those who self-identify as a member of the IBPOC, 2SLGBTQQIA+, disability, or other under-represented community. Your experience, intersectionality, and perspective are considered an asset to this role.
If you think this position is for you, please send a cover letter and resume (or any other documents that expresses your interest in applying and outlines your skills and abilities) to jobs@strategicarts.org by 11:59 pm ADT on September 6, 2021, with the subject line ADMINISTRATOR & BOOKKEEPER.
We thank all applicants for their interest, although only those asked for an interview will be contacted. Interviews will be held through a virtual format and are expected to take place during the second week of September 2021.

How To Apply
Contact:

By email



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