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Programs Coordinator

Salary $18/hr
Posting Date June 20, 2019
Closing Date June 17, 2019

Programs Coordinator
Location: Lunenburg, NS and area
Start Date: June 24, 2019
Duration of Contract: 31 wks
Rate of pay: $18/hr (35 hrs/week)
Application Deadline: June 17, 2019
Reports to: Executive Director, Board of Directors
Key Relationships: Festival staff, artists, community groups, schools, businesses,
audiences/participants, volunteers

Lunenburg Doc Fest showcases documentary films that entertain, educate and inspire,
creating a cultural experience and place of connection between filmmakers and film
enthusiasts in the UNESCO World Heritage site of Lunenburg, Nova Scotia.
The Programs Coordinator will work with Executive Director and core Lunenburg Doc Fest staff
to assist in the organization, administration and successful delivery of Lunenburg Doc Fest
events and program streams. Please note this position requires the hired applicant to work in
LDF’s office in Lunenburg.

Programs that the Coordinator will facilitate include the Youth Program (Youth Workshop,
School Screenings, Youth Bursary, Youth/Family Screening), Interactive Arcade for youth and
community, Seniors Workshop, Volunteer Program, select industry and Atlantic Canada
Delegation initiatives, plus additional new or one-time programs for which the festival receives
funding throughout the year.
In the role as Programs Coordinator, the successful candidate will be responsible for
scheduling, sourcing instructors, securing sponsorships and providing administrative support
and guidance to program participants. The Coordinator will report directly to Lunenburg Doc
Fest’s Executive Director and will work closely with various filmmakers, program mentors,
instructors, volunteers and community members.

The ideal candidate thinks creatively and thrives in a team environment. We seek a selfmotivated
team player with an engaged, cooperative attitude who brings positive energy to
work. The candidate will have a passion for film, show flexibility, take initiative and enjoy a
friendly fast-paced working environment. Organization and attention to detail are a must. Past
experience with deadline driven assignments and/or live event management are an asset.

Other Information
• Reports to and works with the Executive Director directly
• Supports and collaborates with organization staff and committees
• Assist in overseeing day to day programs planning, design and implementation for the Festival
Program, Youth Program, Seniors Program, Interactive Arcade, The Dock Market Industry Program,
Sponsor program, and Special Events
Programming responsibilities
• Assist in coordinating and processing film submissions, corresponding with filmmakers, and
maintaining the database of all submitted films
• Support program development, planning and coordination of program streams and activities
• Create presentations, summaries and materials to ensure efficient communication and organizationwide
understanding of each program stream
• Prepare project-based paperwork and order materials and supplies
• Monitor project budgets and track expenditures/transactions
• Support the programming team by collating invited films print and digital materials collection
• Oversee production of virtual reality arcade installations and other events as needed
• Assist with overall facilitation and coordination of logistics for events
• Project Management for various programming initiatives
• Keep all members of the team up-to-date with relevant project information
• Collaborate with festival departments, partners and vendors to ensure project goals and timelines are
• Work with Communications Coordinator to develop media relations, social media, and digital
promotions for respective program streams
• Participate in organizing the Volunteer Program and implementation as needed
• Book artist travel/flights maintaining cost effectiveness following approval of the ED
• Prepare and communicate filmmaker and industry guest schedules including screening and event
details, travel, accommodations, fee payments, airport transfers
• Coordinate the creation and distribution of Sponsor and Artist Welcome packages
• During festival, bridge filmmakers and technical exhibition staff
• Oversee festival awards including award orders, correspondence with presenters and award winners,
scheduling, and invoicing
• Facilitate guest participation in live events and serve as a key contact and ambassador for artists
throughout the event
• Coordinate with caterers and other vendors, when applicable
• Act as organization ambassador at events and supports the organization’s presence at such events,
as requested
• Undertake any other programming-related tasks as reasonably requested by the Executive Director
General Administrative Duties:

How To Apply

By email

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